Skip to content

Code of conduct

All delegates/attendees, speakers, exhibitors, organizers and volunteers at any MEDSI25 event are required to conform to the following Code of Conduct. Organizers will enforce this code throughout the event.

In short 
MEDSI25 is dedicated to providing a harassment-free conference experience for everyone, regardless of gender and gender identity, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of conference participants in any form. 

All communication should be appropriate for a professional audience, including people of many different backgrounds. Sexual language and imagery is not appropriate for any conference venue, including talks. 

Be kind to others. Do not insult or put down other attendees. Behave professionally. Remember that harassment and sexist, racist, or exclusionary jokes are not appropriate for MEDSI25

Attendees violating these rules may be asked to leave the conference without a refund at the sole discretion of the conference organizers. 

Thank you for helping make this a welcoming, friendly event for all.

The Complete Version 
Harassment includes offensive communication related to gender and gender identity, sexual orientation, disability, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. 

Participants asked to stop any harassing behaviour are expected to comply immediately. 

Exhibitors at sponsor booths or similar activities are also subject to the anti-harassment policy. In particular, exhibitors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes or otherwise create a sexualized environment. 

Be careful in the words that you choose. Remember that sexist, racist, and other exclusionary jokes can be offensive to those around you. Excessive swearing and offensive jokes are not appropriate for MEDSI25. 

If a participant engages in behaviour that violates this code of conduct, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference with no refund. 

Contact Information 
If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact either our conference chair or the event coordinators: medsi2025@maxiv.lu.se

Conference staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance. 

Attendee Procedure for Handling Harassment
This procedure has been adopted from the Ada Initiative’s guide titled “Conference anti-harassment/Responding to Reports” and PyCon 2017’s policy.

  1. Contact either staff personnel (XXXX or XXXX). The staff will also be prepared to handle the incident. All of our staff members are informed of the code of conduct policy and guide for handling harassment at the conference. There will be a mandatory staff meeting onsite at the conference when this will be reiterated as well.
  2. Report the harassment incident (preferably in writing) to medsi2025@maxiv.lu.se   – all reports are confidential.
  3. When reporting the event to staff, try to gather as much information as available, but do not interview people about the incident – Staff will assist you in writing the report/collecting information.
  4. The important information consists of:
  5. Identifying information (name) of the participant doing the harassing
  6. The behaviour that was in violation
  7. The approximate time of the behaviour (if different than the time the report was made)
  8. The circumstances surrounding the incident
  9. Other people involved in the incident

The staff is well informed on how to deal with the incident and how to proceed further with the situation.

If everyone is presently physically safe, staff will involve law enforcement or security only at a victim’s request. If you do feel your safety is in jeopardy, please do not hesitate to contact local law enforcement by dialling 112. If you do not have a cell phone, you can use any hotel phone or simply ask a staff member.   

License 
This Code of Conduct was forked from the PyCon 2017 Code of Conduct, which was forked from the Geek Feminism wiki, created by the Ada Initiative and other volunteers. It is under a Creative Commons Zero license. The Conference Code of Conduct is licensed under a Creative Commons Attribution 3.0 Unported License.