Templates
Use of the JACoW templates is mandatory for MEDSI2025. Always download the latest template files (for papers edited with Word, LaTeX, or OpenDocument) before starting, even if you already have them from previous conferences.
Always use the styles contained in the templates. These styles will automatically ensure correct typesetting and layout, and preventing the need of corrections.
Length of Contributions
Papers for both contributed oral and poster presentations may be up to 3 pages long. If contributions contain numerous references, these may be carried over to an extra page. No other parts of the paper but references are allowed in this extra page.
Page limits will be strictly respected, all papers exceeding their limit will be returned to the author for revision or, ultimately, rejected.
Basic Hints and Tools
Detailed instructions on how to write a good JACoW paper are included in the JACoW template. We suggest to also read through the following pages or use the linked tools to ensure an acceptable quality of your papers:
- Common Author Oversights
- Formatting Citations
- Reference Search Tool (instructions)
- CAT Scan Editor – docx & LaTeX validator (instructions)
- Description of Electronic Processing of Submissions
Naming of files
Only files named according to the paper’s programme code can be uploaded. Example for paper code MOPA999, the paper contains two figures, the file names should be:
- MOPA999.tex (or .docx, .odt, etc) corresponding to the source file and are to be selected in the “Source File” upload box
- MOPA999.pdf, selected in the “PDF” upload box
- MOPA999_f1.eps (or .png, .tif, .jpg, …) corresponding to figure 1. Figures and other supporting files are to be selected in the “Other Supporting Files” upload box
- MOPA999_f2.eps (or .png, .tif, .jpg, …) corresponding to figure 2. Figures and other supporting files are to be selected in the “Other Supporting Files” upload box
References
We have observed that fixing bad references in submitted papers is the most time consuming job for editors in the Proceedings Office.
Basic rules:
- All bibliographical and web references should be numbered and listed at the end of the paper in a section called “References.”
- When citing a reference in the text, place the corresponding reference number in square brackets, e.g. [3].
- A URL may be included as part of a reference, but the hyperlink must be removed (In Word use ctrl+k to remove).
We take the opportunity to repeat here the most frequent types of references.
Citations of JACoW publications
To get citations of JACoW publications correctly formatted use the JACoW reference search tool. Use this tool for all JACoW conference related citations, included those to papers presented to FEL2024.
Citations of non–JACoW publications
It is crucial that all bibliographical references are written clearly and consistently across all the conference proceedings. Always use the EXACT formatting of references and citations in the template. More examples and details can be found in the Annex B of the full template or on the JACoW website.
Basic Accelerator Conference Citation Formatting
Presented at MEDSI’2025, “this conference”
[1] A. Author, et al., “Paper title”, presented at the 13th International Mechanical Engineering Design of Synchrotron Radiation Equipment Conf. (MEDSI’25), Lund, Sweden, Sept. 2025 paper XXXXXX, this conference.
Note: “et al.” should be used for 4 or more authors.
Unpublished proceedings papers (e.g. MEDSI’23)
[1] A. Author, B. Author and C. Author, “Paper title”, presented at the 12th International Mechanical Engineering Design of Synchrotron Radiation Equipment Conf. (MEDSI’23), Beijing, China, Nov. 2023, paper XXXXXX.
Published papers (e.g. MEDSI’23)
[1] A. Author and B. Author, “Paper title”, in Proc. 12th Int. Mechanical Engineering Design of Synchrotron Radiation Equipment Conf. (MEDSI’23), Beijing, China, Nov. 2023, pp. nnn-nnn. doi:YY.YYYYY/JACoW-MEDSI2023-XXXXXX
Where XXXXXX denotes the paper ID, e.g. MOPWA999.